Part Time Executive Administrative (2-3 Days per week)

Location: Cranford, NJ 07016 - Onsite-

Schedule: 2-3 Days / Week (approximately 20-25 Hrs. / Week- then Converts to Full Time Permanent)

Pay Rate: $30-38/ Hour DOE

Assignment Type: Temporary to Permanent

About the Role:

Ultimate Staffing is seeking a proactive and detail-oriented Executive Assistant to support a team of Financial Service executives at a leading Asset Management company. This is a Temporary position based in Cranford, NJ, offering a Part-Time onsite role opportunity that will lead to a Permanent Full- Time position. Our client is seeking candidates that are open to starting off being hired on a Part Time basis, 2-3 days per week to get acclimated to the work environment and company culture. Our client has outstanding Health Care coverage, Benefit plans and a 3-Tier 401k Matching programs for their Permanent employees.

The ideal candidate will be comfortable working in a fast-paced, professional environment and will play a key role in ensuring the smooth day-to-day operations of a high-volume office.

Key Responsibilities:

• Provide high-level administrative support to multiple executives
• Answer and route incoming calls
• Coordinate domestic and international travel arrangements
• Manage executive calendars, schedule meetings, and handle logistics
• Process and reconcile expense reports
• Greet and assist visitors
• Maintain team vacation/sick calendar and department contact lists
• Ensure timely and accurate delivery of work products
• Support vendor management and tracking for the department
• Draft internal communications and prepare departmental documents
• Handle additional administrative duties as needed

Qualifications:

• Minimum of 2 years of general office or administrative experience (reception experience a plus)
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• Professional demeanor with strong communication and interpersonal skills
• Excellent attention to detail and organizational skills
• Ability to manage sensitive and confidential information discreetly
• Resourceful, proactive, and able to thrive in a team-oriented environment
• Experience in copywriting and document editing is a plus
• Bachelor's Degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.